Remote opportunity at
AbbVieSenior Administrative Assistant, PCS
AbbVie is a global biopharmaceutical enterprise focused on discovering and providing advanced therapies and solutions for critical health conditions across various therapeutic fields like immunology, neuroscience,…
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About This Role
AbbVie is a global biopharmaceutical enterprise focused on discovering and providing advanced therapies and solutions for critical health conditions across various therapeutic fields like immunology, neuroscience, and oncology, alongside Allergan Aesthetics offerings. The organization is seeking a Senior Administrative Assistant to deliver high-level support directly to the Vice President of Pipeline Commercialization & Strategy, Specialty, Obesity, & Eyecare. This position requires an individual who excels at managing intricate schedules, organizing…
Job Description
AbbVie is a global biopharmaceutical enterprise focused on discovering and providing advanced therapies and solutions for critical health conditions across various therapeutic fields like immunology, neuroscience, and oncology, alongside Allergan Aesthetics offerings. The organization is seeking a Senior Administrative Assistant to deliver high-level support directly to the Vice President of Pipeline Commercialization & Strategy, Specialty, Obesity, & Eyecare.
This position requires an individual who excels at managing intricate schedules, organizing travel itineraries across domestic and international locations, and handling executive correspondence. The person in this role will draft routine communications, format business materials, oversee departmental records, and coordinate meeting logistics while strictly maintaining the security of sensitive and confidential business information.
Ideal candidates demonstrate exceptional executive presence, sound professional judgment, and the agility to navigate fast-paced environments with frequently shifting priorities. The worker will also collaborate closely with administrative peers, assist with new employee onboarding, and process expense reports or departmental purchases following established protocols.
Please note that although this position was initially categorized under remote status in the general data, the detailed description specifies a hybrid working model requiring three days per week in the office on Tuesdays, Wednesdays, and Thursdays, with extra onsite days possible depending on business requirements.
Responsibilities
- Provide advanced administrative assistance to the Vice President and backup support for other team members as needed
- Handle complex calendar management, resolve scheduling conflicts, and plan both domestic and international travel
- Monitor executive correspondence, prioritize messages, highlight necessary actions, and draft standard replies
- Organize meeting logistics, departmental records, and files in adherence to legal and corporate policies
- Format and revise business documents, presentations, and related materials utilizing advanced software skills
- Process expense reports and purchase office or departmental goods following purchasing guidelines
- Assist with new hire onboarding and office setup procedures
- Interact professionally with senior leadership, internal stakeholders, and external administrative contacts
- Exercise absolute discretion when managing confidential and business-sensitive data
- Coordinate tasks with or offer guidance to other departmental administrative assistants
Requirements
- At least three years of experience as an administrative assistant
- High school diploma or equivalent educational qualification
- Intermediate to advanced proficiency in Microsoft Office Suite, Outlook, Adobe Acrobat, and travel systems
- Familiarity with corporate procedures and business requirements
- Capacity to operate independently using general direction
Qualifications
- Prior experience assisting a Vice President or equivalent senior leader within a fast-paced setting characterized by changing priorities
Core Skills
Benefits
- Paid time off covering vacation days, holidays, and sick leave
- Medical, dental, and vision insurance plans for eligible workers
- Participation eligibility for 401(k) retirement plans
- Eligibility to take part in short-term incentive programs
Frequently Asked Questions
What is the work arrangement for this role?
The position follows a hybrid model requiring three days in the office on Tuesdays, Wednesdays, and Thursdays, though additional onsite days may be requested by the hiring manager according to business needs.
What experience is required to apply?
Applicants must have a minimum of three years of administrative assistant experience and a high school diploma or equivalent. Prior experience supporting a vice president-level executive is preferred.
What benefits are offered to employees?
Eligible employees receive medical, dental, and vision insurance, paid time off for vacation, holidays, and sick leave, access to a 401(k) plan, and eligibility for short-term incentive programs.
Is the salary stated in the job posting?
No specific salary amount or pay range is stated in the job posting.
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