Finance Operations Specialist

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Role Snapshot

Hiring Now

Remote from

Remote

Salary

Undisclosed

Department

General

Employment

Full-time

Experience

Not specified

Published3d ago

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Applications0

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About This Role

Protect Democracy operates as a remote-first organization dedicated to stopping authoritarian shifts in government through advocacy, litigation, and strategic initiatives. The group seeks a Finance Operations Specialist to join its compact finance department for a full-time, remote position based in the United States. This role suits a finance professional who wants end-to-end ownership of financial workflows and enjoys building efficient internal systems. The person in this position will handle the…

Job Description

This role suits a finance professional who wants end-to-end ownership of financial workflows and enjoys building efficient internal systems. The person in this position will handle the full lifecycle of financial transactions, connecting individual payments and purchase orders to overarching budgets and reporting structures. Daily responsibilities involve close collaboration with internal departments including Legal, Compliance, Accounting, and People Operations.

The role requires regular team communication, proactive process improvement, and careful attention to data integrity. Staff members must travel at least twice per year for team retreats, in addition to periodic role-specific travel. Candidates should possess a strong dedication to the mission of defending democratic institutions and supporting cross-ideological strategies.

Responsibilities

Manage contract-to-payment workflows including vendor setup, purchase orders, invoice reviews, payments, renewals, and closeouts
Monitor project and organizational budgets to evaluate spending requests, track contract use, and maintain commitment records
Process card transactions, invoices, and expense reimbursements while ensuring data accuracy, compliance, and proper coding
Lead finance operations projects by coordinating timelines, stakeholders, and task execution
Design and optimize financial tools, controls, and workflows such as Ramp procurement features and help desk processes
Partner with staff and vendors to resolve operational issues and determine when to escalate matters
Assist with forecasting, budgeting, and financial analysis by tracking committed spending and spotting variances
Contribute to year-end audits, financial reporting, and broader department initiatives

Requirements

Have four to seven years of professional experience in accounting operations, finance operations, accounts payable, procurement, or related fields
Demonstrate experience managing independent workstreams and cross-functional projects across multiple financial stakeholders
Possess working knowledge of budgets, accounting principles, and financial reporting
Show sound problem-solving skills with the ability to spot discrepancies and handle operational issues independently
Display strong organizational, communication, and relationship-building abilities
Maintain a proactive approach toward improving existing systems and workflows
Share a deep commitment to the mission of Protect Democracy
Complete a pre-offer background check successfully if reaching the final hiring stage
Attend required team retreats at least twice annually alongside periodic travel

Qualifications

Experience working within nonprofit, legal, advocacy, or grant-based financial structures
Familiarity with Ramp, Sage Intacct, or similar financial and procurement software platforms

Core Skills

Communication Excel SEO Accounting

Benefits

100% employer-covered employee medical premiums and dental or vision coverage for employees and dependents
401(k) plan featuring an immediate-vesting employer match of up to 6%
Flexible vacation policy encouraging four to five weeks of time off annually, plus generous sick leave
12 paid holidays per year
6 weeks of paid family medical leave
18 weeks of paid parental and maternity leave
Access to life insurance and long-term disability coverage
Fertility benefits
Home office stipend
Discretionary bonuses awarded by the Executive Director

Frequently Asked Questions

Is this position remote?

Yes, this is a remote position where staff can work from nearly any location in the United States, though the organization may not be able to offer employment in every state. Employees must also travel at least two times per year for team retreats, plus periodic role-specific travel.

What is the salary for the Finance Operations Specialist role?

The starting salary range is $84,300 to $94,000, determined by relevant experience, skills, and internal equity.

When is the application deadline?

The priority application deadline is October 15, 2026, and applications received after that date will be reviewed on a rolling basis.

What level of experience is required?

Candidates should have approximately four to seven years of relevant professional experience in finance operations, accounting operations, procurement, accounts payable, or a related field.