Opportunity at
SolaceExecutive Assistant
Solace is a Series C startup founded in 2022 and backed by Inspired Capital, Craft Ventures, Torch Capital, Menlo Ventures, Signalfire, and IVP. The company aims…
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About This Role
Solace is a Series C startup founded in 2022 and backed by Inspired Capital, Craft Ventures, Torch Capital, Menlo Ventures, Signalfire, and IVP. The company aims to simplify healthcare for consumers by connecting patients with advocates and helpful tools. To help leadership scale efficiently, Solace is seeking an Executive Assistant to provide dedicated support to senior leaders and Vice Presidents within the Finance Department. This position acts as a strategic…
Job Description
Solace is a Series C startup founded in 2022 and backed by Inspired Capital, Craft Ventures, Torch Capital, Menlo Ventures, Signalfire, and IVP. The company aims to simplify healthcare for consumers by connecting patients with advocates and helpful tools. To help leadership scale efficiently, Solace is seeking an Executive Assistant to provide dedicated support to senior leaders and Vice Presidents within the Finance Department.
This position acts as a strategic partner to ensure executives maintain strong operational cadence and focus on high-priority objectives. Responsibilities include managing complex calendars, overseeing travel logistics, preparing expense reports, and facilitating communication between internal and external stakeholders. The role requires a high degree of discretion, meticulous attention to detail, and the ability to navigate a fast-paced setting.
This opportunity is ideal for an experienced administrative professional who thrives in a dynamic environment and excels at anticipating needs before they arise. Candidates will work on-site as part of the United States team.
Responsibilities
- Manage multi-time-zone calendars and prioritize appointments based on strategic impact
- Protect executive schedules by triaging inbound requests and resolving conflicts
- Organize leadership meetings, team offsites, and large company events
- Attend meetings as a proxy to record notes, clarify decisions, and track action items
- Draft and edit communications on behalf of executives with high professionalism
- Act as a primary liaison between executives and internal or external stakeholders
- Summarize and escalate key information and risks while maintaining confidentiality
- Maintain the operating cadence for staff meetings, business reviews, and planning sessions
- Design and refine processes, templates, and systems to improve organizational productivity
- Coordinate comprehensive travel arrangements, itineraries, and expense reporting
Requirements
- At least five years of experience supporting senior leaders at the VP or C-suite level in a fast-paced setting
- Prior experience working with a financial firm or fintech startup
- Advanced calendar management, organization, and prioritization capabilities
- Strong verbal and written communication abilities for drafting executive messaging
- Proven judgment, professionalism, and discretion with confidential data
- Project management skills focused on execution and deadline tracking
- Ability to operate independently and remain calm in ambiguous situations
- High emotional intelligence for managing cross-functional relationships
- Residency in the United States
Qualifications
- Previous background in startups, technology, healthcare, finance, or complex operations
- Experience providing administrative support specifically to finance executives like a CFO or finance VPs
Core Skills
Frequently Asked Questions
What is the employment type for this role?
The posting specifies that this is a full-time position.
Is this role remote?
No, the role is on-site and applicants must be based in the United States.
What experience is required for this position?
Candidates must have at least five years of experience supporting senior executives at the VP or C-suite level within a high-growth environment, alongside experience working with a financial firm or fintech startup.
What salary is offered for the Executive Assistant?
The salary is not specified in the job posting.
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