Job Application Letter: Format & 4 Free Samples (2026)

Quick answer: A job application letter is a formal letter asking to be considered for a specific job. Include your address and the date, the employer's address, a subject line naming the post, a short introduction, your qualifications and experience, why you want the job, and a polite closing with your signature. Below are ready-to-edit job application letter samples for private, government and fresh-graduate jobs.

Key takeaways

Use formal letter format and a clear subject line.
Mention where you saw the vacancy and any reference number.
Keep it to one page and attach your CV and certificates.

Job application letter format

Your name and address, phone and email
Date
Employer's title, organisation and address
Subject: Application for the post of [Job Title] (Ref: [number])
Salutation: Dear Sir/Madam or Dear [Name]
Body: introduction, qualifications and experience, motivation
Closing, signature and list of enclosures

Sample 1: Job application letter (private company)

[Your Name]
[Your Address]
[Phone] | [Email]

[Date]

The Human Resources Manager
[Company Name]
[Company Address]

Subject: Application for the post of [Job Title]

Dear Sir/Madam,

I wish to apply for the position of [Job Title] advertised on [Jobsiz / newspaper / website] on [date]. I hold a [qualification] from [institution] and have [X] years of experience as a [current job title] at [current employer].

In my current role, I [key responsibility] and [achievement with a result]. I am skilled in [skill 1], [skill 2] and [skill 3], and I work well both independently and in a team.

I am keen to join [Company Name] because of its [reputation / growth / values], and I believe my experience would allow me to contribute from the first day.

Please find my CV and copies of my certificates attached. I am available for an interview at your convenience.

Yours faithfully,
[Signature]
[Your Name]

Enclosures: CV, certificates, ID copy

Sample 2: Application letter for a government job

To,
The [Designation, e.g. Director / Secretary]
[Department / Ministry Name]
[Address]

Subject: Application for the post of [Post Name] (Advertisement No. [ ], dated [ ])

Respected Sir/Madam,

With reference to your advertisement published in [newspaper/website] on [date], I hereby apply for the post of [Post Name]. My particulars are as follows:

Name: [Full Name]
Father's / Guardian's Name: [Name]          (if required)
Date of Birth: [DD/MM/YYYY]
National ID No.: [Number]                   (if required)
Domicile / Province: [ ]                    (if required)
Qualification: [Degree, institution, year, grade]
Experience: [X years as ___ at ___]

I fulfil all the requirements for this post and assure you that I will perform my duties with honesty and dedication. Attested copies of my documents are enclosed.

I request you to kindly consider my application.

Yours obediently,
[Signature]
[Name]
[Address] | [Phone]
Dated: [ ]

Sample 3: Application letter for a fresh graduate

Dear Hiring Manager,

I am writing to apply for the [Job Title / Graduate Trainee] position at [Company]. I recently completed my [Degree] at [University] with [grade/distinction], where I studied [relevant subjects].

During my final year I completed [internship / project], which gave me practical experience in [skill]. I am hard-working, eager to learn and comfortable using [software/tools].

I would be grateful for the opportunity to start my career with [Company] and to contribute to your team. My CV is attached for your review.

Thank you for your consideration.

Yours sincerely,
[Your Name]
[Phone] | [Email]

Sample 4: Short application email

Subject: Application for [Job Title] – [Your Name]

Dear [Name / Hiring Manager],

I would like to apply for the [Job Title] vacancy at [Company]. I have [X] years of experience in [field] and hold a [qualification]. My CV is attached.

I would welcome the opportunity to attend an interview. Thank you for your time.

Kind regards,
[Your Name]
[Phone]

Tips for a strong application letter

Use "Yours faithfully" when you start with "Dear Sir/Madam", and "Yours sincerely" when you use the person's name.
Copy the exact job title and reference number from the advert.
List your enclosures so nothing is missed.
Always attach an up-to-date CV.

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Frequently asked questions

What is the difference between an application letter and a cover letter?

An application letter is a formal, standalone request for a job, often used for government posts. A cover letter accompanies a resume and is usually shorter and less formal. Many employers use the terms interchangeably.

How do I write a simple application letter for a job?

State the job you are applying for and where you saw it, summarise your qualifications and experience in one paragraph, say why you want the job, and close politely with your contact details.

Should I handwrite a job application letter?

Only if the advert asks for it. Otherwise, type it and send it as a PDF or in the body of an email.

What documents should I attach with an application letter?

Your CV, copies of qualifications and ID (if requested), and any documents listed in the advert, such as experience letters or a photograph.

Job Application Letter: Format + 4 Free Samples (Private, Govt & Fresh Graduate)